Add Check

Use this page to register a new bank check in CTB Admin. When you receive a physical check from a client or issue a check to a vendor, create a check record to track the check number, amount, bank, date, and status. Check records help you monitor check usage, link payments to specific checks, and manage your bank account balances.

Summary

Use this page to create a new check record that can later be linked to payments and bank reconciliation. Accurate check setup helps you track balances, dates, and status changes.

When to use this page

• Recording a check received from a client
• Recording a check issued to a vendor
• Registering check details before depositing or sending it
• Tracking the physical status of a check (pending, passed, bounced)
• Linking check payments to update client and vendor balances
• Managing check documentation with photos for verification

How to access this page

From the sidebar, go to Trade → Checks. On the Checks List page, click the purple (+) icon in the top-right corner.

The system opens the Add Check Page.

Step-by-step instructions

1. Open Trade -> Checks and click the add icon.
2. Fill in the check number, bank, date, amount, type, and related party.
3. Set the initial status and upload optional front and back photos.
4. Review linked payments section if needed.
5. Click the appropriate save action to create the check.

Field reference

• SKU - Auto-generated identifier for the check.
• Check Number - Unique number printed on the physical check.
• Bank - Bank account connected to the check.
• Amount - Face value of the check.
• Status - Current check state used for workflow control.
• Front Photo / Back Photo - Optional verification images for the check.
• Check Pass Date / Check Bounce Date - Dates that record status transitions.

---

Check Information

Fill in the following fields:

Step	Field	What to Do	Description
1	SKU	Auto-generated	Unique identifier for the check (read-only)
2	Check Number	Enter check number	The number printed on the physical check (unique)
3	Bank	Select or add bank	The bank account associated with this check
4	Date	Select date	Date the check was issued or received
5	Amount	Enter amount	The face value of the check in the default currency
6	Balance	Auto-calculated	Remaining available amount on the check (read-only)
7	Type	Select type	Receive (from client) or Send (to vendor)
8	Client	Select client or vendor	The party associated with the check

Required Fields

Fields marked with a red star (*) are mandatory. Check Number is required to prevent duplicate entries.

---

Status Information

Set the check status and upload supporting documents:

Step	Field	What to Do	Description
1	Status	Select status	Current state (Pending, Cleared, Bounced, Cancelled, etc.)
2	Front Photo	Upload image (optional)	Photo of the front of the check for verification
3	Back Photo	Upload image (optional)	Photo of the back of the check for verification
4	Check Pass Date	Select date (optional)	Date the check was cleared/passed by the bank
5	Check Bounce Date	Select date (optional)	Date the check bounced (only when Status is Bounced)

Photos for Verification

Use Front Photo and Back Photo to store images of both sides of the check. This helps with verification and archival purposes. Photos are optional but recommended for high-value checks.

---

Payments Section

The Payments section at the bottom shows all payments linked to this check:

Column	Description
Reference	Payment reference number
Amount	Payment amount linked to this check
Discount	Discount applied to the payment (if any)
Status	Payment status (Pending, Passed, Failed)
Date	Payment date
From/To	Client or vendor party involved in the payment

Payments Linked Later

The Payments section will be empty when you first create a check. Payments are linked to this check when you create or edit a payment record and select this check.

---

Saving the Check

After completing all sections:

• Click Save to create the check record
• Click Save and continue editing to save and stay on the page
• Click Save and add another to save and create another check immediately

The check is now recorded in the system and available for linking to payments.

---

Tips

• Check Number must be unique — The system prevents duplicate check numbers; verify you're not re-entering an existing check number
  
• Amount becomes the starting balance — When you create a check with an amount, the balance starts at that amount and decreases as payments are linked
  
• Balance decreases with payments — Each payment linked to this check reduces the check balance; if balance reaches zero, no more payments can be linked
  
• Photos are optional but recommended — Store front and back photos of high-value checks for audit and verification purposes
  
• Bounce dates for failed checks — Only fill in Check Bounce Date if the Status is Bounced; this triggers financial reconciliation workflows
  
• Type matters for reporting — Use Receive for checks from clients and Send for checks issued to vendors; this affects balance calculations
  
• Multiple checks per bank — You can issue or receive multiple checks from the same bank; each gets its own record
  

---

Related Pages

• Checks Overview — View all checks and their balances
• Check Detail — View check status and linked payments
• Add Payment — Create a payment and link it to a check
• Banks Overview — Manage bank accounts
• Payments Overview — View all payments in the system