Generate Salary¶
Use this page to create a salary record for an employee in CTB Admin. A salary record calculates the payable amount for a specific employee and month based on their salary rate, work units, overtime, bonuses, and deductions. Salary records are used to manage monthly or periodic compensation and maintain a complete payroll history.
When to use Generate Salary page¶
- Generating a monthly salary entry for an employee
- Recording salary payments with bonuses or deductions
- Logging overtime hours for compensation calculation
- Marking a salary as paid and recording the payment date
- Tracking outstanding salary balances before processing payroll
How to access Generate Salary page¶
From the sidebar, go to Employee Management → Salaries. On the Salaries List page, click the purple (+) icon in the top-right corner.
The system opens the Generate Salary page.
General Information¶
Fill in the following fields:
| Step | Field | What to Do | Description |
|---|---|---|---|
| 1 | Employee | Select from dropdown | The employee this salary record is being generated for |
| 2 | Month | Select date | The month and year this salary record covers |
Required Fields
Fields marked with a red star (*) are mandatory. Employee and Month must be filled before saving.
Salary Components¶
Enter the salary calculation fields:
| Step | Field | What to Do | Description |
|---|---|---|---|
| 1 | SKU | Auto-generated | Unique identifier for this salary record (read-only) |
| 2 | Salary | Enter amount | Salary rate for this period; enter 0 to use the employee's default salary rate |
| 3 | Salary Units | Enter number | Number of workdays or work hours to calculate salary against |
| 4 | Overtime (hours) | Enter hours | Number of overtime hours worked during this period |
| 5 | Bonus | Enter amount | Bonus amount in Tk to add to the base salary |
| 6 | Deductions | Enter amount | Deduction amount in Tk to subtract from the base salary |
| 7 | Net Salary | Auto-calculated | Final payable amount (Salary × Units + Overtime + Bonus - Deductions) |
Net Salary Calculation
Net Salary is calculated automatically based on Salary, Salary Units, Overtime, Bonus, and Deductions. You do not need to enter it manually.
Tip
Set Salary to 0 to apply the default salary rate configured on the employee's profile.
Payment Details¶
Record whether this salary has been paid:
| Step | Field | What to Do | Description |
|---|---|---|---|
| 1 | Is Paid | Toggle ON/OFF | Mark the salary record as paid or unpaid |
| 2 | Payment Date | Select date | The date the payment was made (required if Is Paid is ON) |
| 3 | Payment Notes | Enter text | Optional notes about the payment method, reference, or remarks |
Payment Date Visibility
Payment Date and Payment Notes fields are active when Is Paid is toggled on. Leave Is Paid off if the salary is still outstanding.
Related Records¶
The Related Records section at the bottom is a collapsible section that displays any linked records associated with this salary entry, such as attendance record
Info
Click the Related Records header to expand and review linked data for this salary record.
Saving the Salary Record¶
After completing all sections:
- Click Save to create the salary record
- Click Save and continue editing to save and stay on the page
- Click Save and add another to save and immediately generate another salary record
Deleting a Salary Record¶
A Delete Salary button is available at the bottom-left of the page.
Restricted Action
Deleting a salary record is permanent. Only delete records that were created in error and have not been linked to any payout or financial transaction. Contact your system administrator if a linked salary record needs to be removed.
Tips
- Employee is required — You must select an employee before saving
- Month is required — Select the correct month to ensure the record appears in the right payroll period
- Default salary applies when Salary is 0 — If no salary is entered, the system uses the rate set on the employee's profile
- Net Salary updates automatically — It recalculates whenever Salary, Salary Units, Overtime, Bonus, or Deductions are changed
- Salary Units represent workdays or hours — Enter the correct number based on the employee's salary type (e.g., Monthly or Hourly)
- Toggle Is Paid only when payment is confirmed — Setting Is Paid without a Payment Date may cause payroll reporting inconsistencies
- Deductions reduce Net Salary — Enter deductions carefully as they directly reduce the employee's final payable amount
- History button — Use the History button in the top-right corner to review all changes made to this salary record
Related Pages¶
- Salaries Overview — View and manage all salary records
- Employees — Manage employee profiles and default salary rates
- Wages — Record production-based wage entries for employees
- Payouts — Process and track salary disbursements
- Attendance — Review attendance records used for salary unit calculation