Edit Employee¶

Use this page to update an existing employee’s information. The edit page contains the same core employee fields as the add page, but the values are already filled in and any changes affect attendance, payroll, wages, and payouts.

When to use this page¶

Updating employee contact or personal information
Changing an employee’s status, position, or department
Adjusting salary settings or balance limits
Replacing identity documents or profile photos

How to access this page¶

Go to Employee → Employees from the sidebar.
On the Employees list page, click the employee row or name.

The system opens the Edit Employee page.

What’s different from Add Employee¶

The fields are pre-filled with existing employee data.
You are modifying an existing employee rather than creating a new record.
Some values may already reflect historical payroll or attendance settings.
Changes can affect future payroll and reporting.

General Information¶

Update the following fields as needed:

Field	What you can change	Notes
SKU	Read only	System-generated employee code
Employee Photo	Replace	Upload a new photo if needed
Employee Name	Edit	Updates the name used across the system
Is Enabled	Toggle ON or OFF	Disabling prevents use in new records
Send SMS	Enable or disable	Controls notification behavior
Hide Salary Details	Enable or disable	Hides salary information where applicable
Date of Birth	Edit	Update if the record needs correction
Phone Number	Edit	Must be correct if SMS is enabled
Address	Edit	Update the employee’s address
NID Number	Edit	Used for identity verification
NID Card Front Photo	Replace	Upload an updated image if needed
NID Card Back Photo	Replace	Upload an updated image if needed

Emergency Contact¶

Field	What you can change	Notes
Emergency Contact Name	Edit	Main emergency contact person
Emergency Phone Number	Edit	Backup contact number
Emergency Address	Edit	Emergency contact address

Employment Details¶

Field	What you can change	Notes
Work Position	Change	Updates the employee’s role
Work Department	Change	Updates the department assignment
Purchase Balance	Adjust if required	Affects employee purchase or ledger records
Start Date	Edit	Should reflect the real joining date
End Date	Set or update	Leave empty if the employee is still active

Warning

Changing position, department, or balance-related fields can affect payroll and reporting.

Salary Information¶

Field	What you can change	Notes
Salary Type	Change	Controls how salary is calculated
Salary Rate	Edit	Base rate used in payroll
Balance	Adjust if required	Impacts salary tracking
Upper Balance Limit	Modify	Maximum allowed balance
Lower Balance Limit	Modify	Minimum allowed balance

Saving Changes¶

After updating the required fields:

Click Save to apply the changes
Click Save and add another if you want to continue creating records
Click Save and continue editing to keep working on the same employee

If your role allows it, you may also see a Delete Employee button.

Tips

- Verify the **Phone Number** before enabling SMS notifications.
- Replace **NID images** only with clear and readable files.
- Avoid unnecessary changes to **Balance**, because it can affect financial reports.
- Use **End Date** only when the employee is no longer active.

Add Employee — Create a new employee record
Employee Detail — Review the full employee profile
Generate Salary — Create salary records for the employee
Record Attendance — Track attendance for the employee