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Print Chalan

Use this page to generate a printable or PDF version of a chalan. A chalan is a delivery document that shows what goods are being shipped to a client without displaying pricing information. The chalan is a useful document for tracking shipments and confirming delivery. The chalan print option is available only when an invoice status is Sent.

Summary

Use this page to generate delivery documentation for shipments without showing financial values. It helps operations teams confirm dispatch details while keeping pricing hidden.

When to use this page

  • Generating a chalan to send with physical shipments to track goods in transit
  • Printing a delivery document to accompany packaged items
  • Creating a record of what was delivered without disclosing prices
  • Archiving delivery documentation for shipment tracking

How to access this page

From the sidebar, go to Trade Management → Invoices. On the Invoices List page, select an invoice with a Sent status. Open the invoice detail page and click the Chalan button.

Print Chalan Button

The system opens the Print Chalan Page in a print preview dialog or new window.

Prerequisites

  • The invoice status must be Sent for the chalan option to be enabled
  • The invoice must have client information and line items
  • All required invoice fields (Client, Invoice Date, Status) must be filled in

Chalan Option Restriction

The chalan option is only available when an invoice status is set to Sent. If the status is Draft, Cancelled, or any other state, the Chalan button will not be active.

Step-by-step instructions

  1. Navigate to the Invoices list from Trade Management → Invoices
  2. Find and select the invoice for which you want to print a chalan (ensure its status is Sent)
  3. Click on the invoice to open the Invoice Detail page
  4. Click the Chalan button located at the top of the page
  5. The system displays a print preview with the formatted chalan layout
  6. Review the delivery details in the preview
  7. Click Print in your browser's print dialog to print or Save as PDF to export as a PDF file
  8. Choose your printer or PDF destination and complete the print process

Browser Print Dialog

The exact print options depend on your browser. Most modern browsers allow you to save as PDF directly from the print dialog.

Field reference

  • Chalan Header - Delivery document identifier and date context.
  • Client Details - Recipient name and delivery destination.
  • Line Items - Product and quantity details prepared for delivery.
  • Notes - Operational delivery instructions.
  • No Pricing Block - Chalan view intentionally excludes all financial amounts.

Chalan View Details

The chalan preview includes the following information:

Section Information Shown
Chalan Header Chalan date and tracking reference number
Client Details Client name and delivery address
Line Items Product/service descriptions and quantities only
Notes Delivery instructions or special handling notes

No Pricing Information

The chalan intentionally excludes pricing, taxes, and financial totals. It is designed as a delivery document only and does not contain billing information.

Tips and common issues

  • Chalan button is greyed out? — Ensure the invoice status is set to Sent. The chalan button is disabled for invoices in Draft or other non-Sent states.
  • Use for shipment tracking — Print or save the chalan as a PDF to include with physical shipments for receiving and tracking purposes.
  • No prices on chalan — The chalan intentionally hides pricing information and shows only item quantities and descriptions for delivery purposes.